BOYLE – It’s set to be a busy few months in the Village of Boyle after four contracts were granted for projects all over the community.
During their June 7 council meeting, Boyle councillors voted 4-0 (mayor Colin Derko was absent) in favour of approving four separate request for proposals (RFP) for the Millview Arena mezzanine flooring, facilities ceilings replacement, 1st Avenue paving, and concrete bench pads.
The first RFP that was approved was for the arena’s flooring, which drew one bid for $38,108.70, nearly $7,000 below the budgeted $45,000.
The company, Maloney Construction, is hoping to start July 4, and will be working on multiple floors of the arena. The plan is to use seven-millimetre commercial grade vinyl flooring with a 25-year product warranty.
Next up were the ceilings on the Boyle Community Centre’s first floor, and the second floor of the arena; this project was also granted to Maloney Construction after they were the only bid that was received. The village’s budget for the project was $50,000, so the bid cost of $60,954.60 comes in over budget.
“It’s a little higher than what we had budgeted for,” said village CAO Warren Griffin, who was half of the two-man committee that selected the bids. “We had originally budgeted the two (floor and ceiling) projects together, so we’re really about $4,100 over budget. When we talked to the proponent, it turned out that the cost of tiling has gone up to about $12 a piece for ceiling tile right now.”
Griffin also noted that there was a potential risk in the bids; the village hadn’t budgeted for the possible presence of asbestos in either facility, so there was a possibility the costs to go up further.
“There is a risk of that, but … personally I think that it’s worth the extra cost to clean it up if we plan on using it for a few more years anyway,” said Griffin.
Councillors agreed that the risk was acceptable, with Coun. Patrick Ferguson agreeing that “it’s going to make a big difference in the light for the facilities.”
Incidentally, LED lights are also included in the RFP. The project is slated to start Aug. 13, the day after the Wildberry festival. Council is hoping to get the work done before Aug. 17, when the local farmer’s market uses the building.
The most popular RFP was the 1st Avenue paving project, which received seven separate bids. The winner, Paveit Construction Inc. is planning on paving the road for $129,235, which comes in under the budgeted $199,000.
The grading matrix that Griffin and Public Works superintendent Paul Clyburn judged the projects on was split into three categories; overall experience of company and demonstrated results (30 per cent), strategic thinking/planning approach (40 per cent) and budget approach/cost effectiveness (30 per cent).
Paveit, who scored a 61, was the second highest scoring proponent, with the first-place bid scoring a 65. However, due to concerns about timing — the other company wasn’t able to start until the early fall — the bid went to them.
Finally, four submissions were made for the concrete bench pads, as the benches, which are being donated to the village by JLG Ball, need something to prevent them from sinking into the ground. The four bids ranged from the winning bid of $5,720 to $29,861.
“The difference in the base costs was mostly down to materials, whether the company wanted to use sand or gravel,” said Griffin.
Due to costs, we recommended that we go with the bid for $5,720, which we think JLG Ball will be happy with. Overall, we were happy with the bids; we got some local contractors, we got some out of town contractors, and we got some good prices out of it.”
The $5,720 cost will be billed to JLG Ball as part of the donation.
